Xerox - Xerox Global Services - Imaging & Document Management Services Imaging & Document Management Services Imaging & Document Management Services Home Make your documents more useful by making them digital Related Resources~Overview Brochure~Digital Archiving (TV commercial) LEAVE BLANK~http://a1851.g.akamaitech.net/f/1851/2996/24h/cacheB.xerox.com/downloads/gbr/en/x/xgs_ias_overview_gbr.pdf~http://www.gkls.co.uk/xrx/xgs/redirects/imaging_archive_microsite/redirect.html LEAVE BLANK~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_RR_1_ImagingDocumentManagementServicesBrochure~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_RR_2_DigitalArchiving LEAVE BLANK~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_BTN_1_BusinessApplications~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_BTN_2_ProvenApproach~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_BTN_3_ClientBenefits~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_BTN_4_MeasurableSuccess~http://www.xerox.com/metrics-test.jsp?metrics=XGS_IDMS_BTN_5_HomeButton
People spend up to 30 percent of their workdays creating and looking for information in documents.
"Xerox has sped up the searching and accessing of drawings that are mission-critical to our operation."

-Larry Valka, IT Project Manager, Manitoba Hydro
"We were very impressed that Xerox had a strong management team in place that was looking at every facet of the process and fine tuning it constantly."

-Mark Kent, VP of Content Management, McGraw-Hill Construction
On average, 45% of an executive's time is spent dealing with documents.

(Source:IDC)
"We were very impressed that Xerox had a strong management team in place that was looking at every facet of the process and fine tuning it constantly."

-Mark Kent, VP of Content Management, McGraw-Hill Construction Proven document process People are more productive when the documents they need are easy to find and share. This is true whether you're locating personnel records, monitoring contracts, or looking up customer statements.

Our Imaging and Document Management Services help streamline your operations by converting traditional, document-intensive business processes into a more efficient digital-based approach. Digitising and providing electronic access to your contracts, records, files, forms - even images - allows you to automate the flow of information throughout your company. No more time wasted hunting for misplaced documents. No more lost documents. No more money spent paying to store paper. It's an ideal solution for companies that rely on documents and access to the critical information they contain to stay in business.

With years of global experience, we have the knowledge and resources to deliver a document management solution that gives you measurable results. Business Applications Xerox Imaging and Document Management Services helps companies streamline and digitise their document-intensive business processes to improve efficiencies and reduce costs.

Purchasing and Financial Payments: Streamlining your organisation's A/P and A/R processes by automating the flow of documents, providing greater access for review/approve, and integrating with existing ERP applications.

Legal Contract and Litigation Support: Managing the origination, review, approval, and monitoring of your organisation's third party contracts and agreements and litigation support from discovery through closure.

Application Processing: Increasing the speed and efficiency of high volume, workflow intensive, document transactions and processes such as student admissions; claims processing; and mortgage lending.

Safety and Regulatory Compliance (Records Retention): Minimising an organization's risk by supporting a proactive and thorough response to regulatory and compliance validation and reporting requirements.

Human Resources: Providing a secure environment for the storage and control of active and historical personnel records and supporting documentation. A Proven Approach Since 1987 Xerox Global Services has provided customised imaging and content management solutions, delivering everything you need to streamline a critical document-intensive business processSM - from providing capture services and managing repositories around the globe to imaging at your location, from creating "smart" documents that drive critical business processes to destroying obsolete ones. We have incorporated unique technologies from the Xerox Research Centres, that provide additional capabilities and deliver added value to our solutions and offerings. Capture Convert Manage Capture

  • Document receipt and preparation
  • Document scanning-backfile and day-forward, on-site, off-site and balanced solutions
  • Distributed capture
  • High volume colour imaging
  • Document indexing, coding and data entry
  • Optical character Recognition (OCR) and verification
  • Forms recognition and processing
  • Support for all document types and media (office, large format engineering, micrographics)
 Convert

  • Adobe Portable Document Format (PDF) conversion
  • Full-text database creation
  • Database migration and consolidation
  • Image and other data file format conversion
  • Support for all major data format standards and image/document management systems
  • Quality inspection and assurance designed into and conducted throughout the entire conversion process
 Manage

  • Dynamic Repository Services
  • Static Repository Services
  • Store and access documents in a centralized repository
  • Easy access through a Web-based environment
  • Update or change documents with version control
  • Includes all the hardware, software, infrastructure and personnel necessary
  • Secured by a sophisticated backup system and disaster recovery plan
  • CD-ROM-based portable document library creation
  • CD-ROM mastering and duplication
 Client Benefits Enhanced productivity: By improving the ability to search and retrieve documents, and linking related documents together, you can find critical information on demand - anywhere.

Reduced storage costs: Digitizing your documents eliminates hard copy document storage costs, from HR forms to invoices to retail signage.

Streamline key processes: Remove the bottlenecks associated with lost or missing information, through safe storage and management, and automated routing of information in critical business processes.

Improved Time to Market: Once documents are digitised, you can provide instant global access to information from any desktop.

Accurate Reporting: A digital based process can streamline throughput and improve the quality of project documentation that draws content from multiple sources.

Commitment and Accountability: You benefit from ongoing investment in our business and delivery capabilities. This provides access to leading edge technologies, driving strategic value to support your business requirements. Measurable Success Everything we do is designed to ensure that your investment in Xerox Imaging and Document Management Services will deliver a measurable return. For example, before we even start to design a new solution, we employ the tools of Lean Six Sigma to analyse your existing process. Once we've uncovered opportunities for improvement, we design and implement a customised solution to capitalise on them.Here are some examples of the measurable performance results we've delivered for customers across a wide range of industries and business processes:

  • Manitoba Hydro, a large Canadian utility company, saved $2.5 million in labour costs (video)
  • Dillard's, a leading retailer, saved $1.6 million by streamlining its company-wide work processes and printing needs
  • $2.3 million saved in the first year for a healthcare company, with increasing returns projected
  • Approximately $2 million saved for a major financial services company, while supporting regulatory compliance
  • 40% reduction in time-to-cash for a leading Internet bank
  • Enterprise Rent-A-Car wanted to reduce operational costs. Xerox found the key to success by moving 1.7 million documents onto their intranet every month.
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